Working remotely tips and tools using user provisioning solutions

working remotely tips and tools using user provisioning solutions

Paloma Velasco ·

Working remotely has become an unquestionable reality today. The possibilities that telecommuting offers us are many, but we must also consider the particularities and some of the barriers that derive from working outside the usual scenario.

It should not forget that working remotely requires adaptation; the transition from working in an office to working at home is not always easy.

Even so, telecommuting is a reality that can easily apply in the creative field. Today we'll tell you about some working remotely tips and tools.

The problem: isolation

Sometimes, changing the workspace and going from an office where there is direct contact with colleagues and a constant flow of face-to-face communication to having to work in solitude implies a drastic transition.

Although remote working is becoming increasingly widespread and implemented worldwide, the transition has been tedious, and there is still room for improvement for everyone to feel comfortable in the new work environment.

The problem of working alone without contact with other people is very detrimental to not being able to count on the point of view of someone in your team who understands your doubts and concerns.

Many times this companionship and teamwork help us when it comes to molding our creative muscles. Sharing doubts and exchanging opinions makes it easier for us to solve problems. Even in certain frustrating moments, we find a point of support in our coworkers.

However, when we start working remotely, these daily opportunities for human contact disappear.

The responsibility falls on an individual basis, without dedicating that time to relationship building, making it possible to feel disconnected from coworkers.

But this is getting closer to being solved daily, thanks to user provisioning solutions.

The solution: Digital tools for connection, user provisioning solutions and user provisioning software

To help overcome a sense of isolation at work, time must be spent building and maintaining our relationships with colleagues and communication skills. Connecting with colleagues can start with Slack, a team messaging system. Also, for needing to hold online conferences or meetings, there are other tools, such as Zoom or even Google Hangouts.

The important thing in these cases is that, for it to work, workers must communicate transparently and orderly so that nothing is left behind.

Must integrate these tools into work teams, and the relevant departments must promote their daily use as if they were talking to your coworker daily.

HR teams are increasingly betting on using user provisioning software to facilitate and streamline processes that were not so necessary when working in person, but now they are.

The problem is: the lack of structure and order

A key issue is learning to manage time. Working in an office is more hectic, and more issues may arise that need to be covered in an improvised manner. In this sense, problems are dealt with as they arise.

However, when working remotely, everything is closed; each employee is responsible for their tasks and closing predetermined objectives. But what about those unforeseen or minor problems that arise and need to be solved throughout the day?

Solution: regularly scheduled check-ins with flexible agendas

The important thing here is to open a line of communication that allows for check-ins of the planned tasks in the day's calendar. These check-ins should enable informal conversations on a more regular basis. When working remotely, it is essential to maintain a structure and graphically capture these tasks on a dashboard.

The problem: burnout

One of the most significant changes from working remotely is the lack of daily interruptions. Some people have enormous ease of concentration. These are workers who, from the time they log on in the morning until they log off in the evening, are 100% focused on getting things done.

And while this fact may seem productively beneficial, it also leads to less than ideal results, such as forgetting to eat, being sedentary and sitting around all day, or working late into the night. Which ultimately translates into creative exhaustion or burnout.

The solution: time blocking

Therefore, it is crucial to include time in our calendar to get up, do some exercise to unblock muscles, and get out of the work routine.

It is also essential to encourage company culture activities with the rest of the team. Even if we work remotely, organize relaxed chats, have Slack groups to talk about hobbies, likes, etc. Also, have a recognition area; with user provisioning software, we can create panels where you can recognize the well-done work of colleagues, a great way to strengthen ties and strengthen relationships, in addition to appreciating the job well done.

The problem; Security standards

A problem that has also arisen through remote working has been security breaches. Information security risks associated with remote work include errors in the identification and authentication of remote electronic interaction parties, phishing attacks, redirection of users to malicious sites, unauthorized access to corporate resources from outside the security loop, and breach of confidentiality of information during transmission over open communication channels and more. The situation and concern about these attacks were aggravated by the fact that attackers have become more active with the increased remote working.

The solutions: user provisioning software

With a planned transition, you can routinely think of organizational and technical measures to ensure information security, provide employees with the necessary set of information security tools, verify their compatibility, train staff, provide technical support, develop instructions, etc.

There are already a sufficient number of advanced technologies and information security tools on the market that can provide a complete job, such as user provisioning software, which not only protects employees in remote work but also provide such security to customers who give sensitive data to companies.

After the pandemic, systems and software had to be created quickly. This has led to the fact that the remote access systems designed and in operation currently do not meet all information security requirements.

Therefore, the most dangerous is not a specific threat but the general level of security of remote access systems. Still, user provisioning software helps improve this cyber security and meet all official security requirements such as SOC2, HIPAA, PCI, etc.

In short, working remotely does not hide any big secrets, and just like in the office, it all comes down to maintaining order and routines and avoiding distractions. In addition, fortunately, nowadays we have excellent tools, such as Slack, Zoom

That allows us to work remotely and be connected with our online work team.

In addition to the environment being secure and free of cyber-attacks that endanger workers, customers, and the company.

Another problem that has arisen is that companies want to reduce costs.

When most or all of a company's employees work remotely, it is unnecessary to have large infrastructures and facilities.

The money dedicated to infrastructure issues is invested in other activities. Investing money in talent and a good team is much more important than in large offices.

This challenge can bring insecurity when it comes to not knowing if managing a large team of people remotely will be effective, but another benefit of user provisioning software is that all the facilities it offers when managing teams and automating permissions, will make your company scale and grow more than ever.

We hope that these working remotely tips and tools have helped you and that you are getting more out of your new working situation every day.

If you want to know more about the benefits of using a user provisioning software , feel free to ask, we have a support team that can guide you through every step of the process and gives you tips on how to troubleshoot within MyLenio and the integrated SaaS. 

If you don't know our tool yet, don't hesitate and try it free for 30 days with our free trial.

And if you are interested, book a Demo with one of our sales teams guys and get to know the product first hand.

Thanks for reading us, and we hope to see you soon!

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